Privacy Policy

About this policy

The Sandlot Children's Charity ("The Sandlot," "we," "us") respects the privacy of our donors, participants, families, volunteers, and friends. This policy explains what information we collect, how we use it, and the choices you have.

It applies to our website, our online giving pages, our events, our programs (including The Sandbox and our inclusive sports clinics), and our email communications.

We collect only the information we need to process gifts, run our programs and events, and stay in touch.

• Contact information: name, mailing address, email address, and phone number.
• Giving information: gift amounts, dates, designations, tribute or memorial details, and how you gave (online, by check, or at an event).
• Event and program information: registrations, ticket requests, volunteer sign-ups, and details you share so we can serve you or your family, such as age, sport interests, or accommodations needed.
• Communication preferences: whether you want to hear from us, and email activity such as opens and clicks.
• Website information: basic, non-identifying data such as browser type and pages visited, collected through cookies or analytics tools.

• Process donations and send tax receipts and acknowledgments.
• Register participants and families for programs, clinics and events, and provide any accommodations requested.
• Send updates, newsletters, event invitations, and occasional fundraising appeals.
• Keep accurate records, meet legal and tax requirements, and report to our board and auditors.
• Understand how our website and communications are used so we can improve them.

We will never sell, rent, or trade your personal information. We do not share donor or participant information with other organizations for their own fundraising or marketing.

We share information only with trusted service providers who help us operate, and only as needed for them to do so:

• DonorDock, our donor database, which also sends our email communications.
• Mightycause, which processes our online donations.
• Greater Giving, which processes event registrations, ticketing and event-day giving.
• Our accountants and auditors, for financial reporting.
• Program partners who help run a clinic or event you sign up for, limited to what they need to serve you safely.

These providers have their own privacy policies and are not permitted to use your information for their own purposes. We may also disclose information when required by law.

If you would like your gift to be anonymous, just let us know and we will not list your name publicly.

We serve people of all ages and abilities, so families sometimes share information about a disability, health need, or accommodation. We ask for this only when it helps us include you safely, and sharing it is always your choice.

We treat this information as confidential. Only staff, and program partners directly involved in serving you, can see it. We never use it for fundraising or marketing, and we never share or publish it without your permission.

We do not knowingly collect personal information directly from children under 13. Information about a child participant comes from a parent or guardian, who can review, update or ask us to delete it at any time. We will not publish photos or stories that identify a participant without permission from the participant or their parent or guardian.

Online payments are processed securely by Mightycause and Greater Giving. The Sandlot does not store full credit card numbers. Checks are deposited promptly, and paper records are kept secure. We limit access to our donor database to the people who need it for their work.

You can unsubscribe from our emails at any time using the link at the bottom of any message, or by contacting us. You can also ask us to:

• Update or correct your information
• Stop mailing or calling you
• Keep your gift anonymous
• Delete your information, except records we must keep for tax and legal reasons

When you interact with us on Facebook, Instagram, or other platforms, or give through a third-party fundraiser, that platform's own privacy policy applies. Our website may link to other sites; we are not responsible for their privacy practices.

We may update this policy from time to time. The effective date below shows when it was last revised.

Questions or requests? Contact Adrienne Mageors, Executive Director, at amageors@thesadlot.org, or write to The Sandlot Children's Charity, PO Box 261525 Plano TX 75026.

Effective date: Oct. 28, 2026